RECITAL PLANNING

We are now scheduling for Spring 2022 student recitals. Please note that as of January 1st, 2022, all attendees and performers must be able to show proof of COVID-19 vaccination or a negative COVID-19 test within 72-hours of the event start time to attend and/or participate.

 

Recital Sign-Up Procedure:

  1. Recitals need to be scheduled at least three (3) weeks in advance of your planned recital date.
  2. Students should log in to ATLAS and look under the ‘calendars’ tab to search for available times.
  3. Students should speak with their studio professor, their accompanist(s), and/or their fellow performers to narrow recital options to small date/time range
  4. Students must make a Zoom appointment or in person appointment with Dr. Mandel to request a recital time reservation and create a Recital Approval Form.
  5. Once a time is reserved, Dr. Mandel will send out the Recital Approval Form to the faculty/staff required to confirm your recital.
  6. Once all appropriate approvals have been received, the recital will be confirmed, and a confirmation email will be sent to the student. Recitals are not approved until the confirmation is sent.

Recital Length

Students should prepare no more than 60 minutes of music. Programs should fit into establish recital start times and end within the 90-minute performance block.

If the program is longer than 30 minutes, a 10-20-minute intermission is suggested but not required.

Load in/Load out

Each recital has a 30-minute load in time and a 90-minute performance block. Recitals requiring percussion, PA support, or large set ups may request extra time and will be handled on a case by case basis.

Students should be efficient in their load out as to clear the hall and stage area in time for the next performer/reservation and to be courteous to the building workers.

Cleaning and Sanitizing

The performer is suggested to do the following before and after the performance:

Wipe down chairs, stands and benches with provided wipes.

Pianists should wash their hands and use hand sanitizer before and after playing piano(s).

DO NOT use wipes on the box of the piano as it can permanently damage the finish.

Stage Crew and Equipment

It is strongly recommended that the student have a friend or colleague assist with opening and closing the stage door and to help with stage management.

The Student Operations Crew will assist with access to the hall, verifying requested/needed equipment, and will return after the recital to close the hall down.

The following equipment will be provided:

Piano(s)

Piano benches

Music Stands

Performer’s chairs

An AV desk with a microphone for speaking (MBA/SRH) and for music playback or video projection (SRH/MBA/S25). Audio tie into the house systems require the School of Music Audio Department.

Equipment that must be requested in advance (with the permission of the area professor) include:

Percussion

Harpsichord

Live sound support (PA) must be provided by the School of Music Audio Department unless the performer is bringing in their own set-up.

Livestreaming/Recording

Students are responsible for setting up all aspects of their livestreaming and/or recording of their recital.

Students may employ the Audio Department, who will provide availability and pricing upon request.

Livestreaming kits with cameras are available to borrow from Music Properties, and are first-come first-served only.

Outside entities/business may not record student recitals unless they have authorized building access per University procedure.

Audience Attendance

Audience attendance is subject to change based on University and School of Music Policies. Please review the COVID FAQ's for the most current information.

Performance Venues and Mask Requirements.

Smith Recital Hall

One performer may perform without a mask, provided they are not facing any other performers and the nearest audience member is at least 30 feet back from the performer. Please note that all performers must agree to this arrangement.

Performer should unmask only just prior to the performing, and re-mask immediately following the concluding bow for each piece and prior to exiting the stage.

Music Building Auditorium

One performer may perform without a mask, provided they are not facing any other performers and the nearest audience member is at least 30 feet back from the performer. Please note that all performers must agree to this arrangement.

Performer should unmask only just prior to the performing, and re-mask immediately following the concluding bow for each piece and prior to exiting the stage.

Smith 25

All performers must wear a mask.

Smith Memorial Room

All performers must wear a mask.

Programs

Please follow the established program submission guidelines.

25 printed programs are provided free of charge.

Programs may be shared digitally.

Programs must be submitted to the Copy Center at least 2 weeks prior to the recital date to ensure processing and to avoid late fines.

Dress Rehearsal

Each approved recital is allotted a 90 minute dress rehearsal which may be booked at the time of making the recital reservation request.


Recital times:
  
Weekday Recitals (5:30pm, 7:30pm):  
  
5:00-5:30pm – load in/warm up  
5:30-6:45pm - recital
6:45-7:00pm - load out  

7:00-7:30pm – load in/warm up  
7:30-8:45pm – recital  
8:45-9:00pm - load out  
  
Weekend Recitals (9:30am, 11:30am, 1:30pm, 3:30pm, 5:30pm, 7:30pm):

9:00-9:30am - load in/warm up
9:30-10:45am - recital
10:45-11:00am - load out

11:00-11:30am - load in/warm up
11:30-12:45pm - recital
12:45-1:00pm - load out

1:00-1:30pm - load in/warm up
1:30-2:45pm - recital
2:45-3:00pm - load out

3:00-3:30pm - load in/warm up
3:30-4:45pm - recital
4:45-5:00pm - load out

5:00-5:30pm – load in/warm up  
5:30-6:45pm - recital
6:45-7:00pm - load out  

7:00-7:30pm – load in/warm up  
7:30-8:45pm – recital  
8:45-9:00pm - load out 


Questions & Resources

Dr. Nathan Mandel (Scheduling and approving) – nmandel2@illinois.edu; Appointments: https://calendly.com/illinoismusicops 

Mr. Craig Deets (Piano Tuning) – cdeets@illinois.edu; music-pianoshop@illinois.edu 

Audio Department - https://recording.music.illinois.edu/ 

All of this information is also available on the Music Operations website: www.uofimusicoandf.weebly.com


Student Recital CANCELLATION Policy

All student recitals that are approved then cancelled are subject to a $50.00 cancellation fee. The fee will be levied by the School of Music Business Office through the Office of Student Accounts and Cashiers. The fine must be paid before another Recital Request can be made. A petition to waive this may be made to the Office of the Director, in conjunction with the approving major faculty member, in case of special circumstances.

CANCELLATION PROCEDURE

  1. Students should send an email to Nathan Mandel with their name and the title/date/time/location of the recital you wish to cancel.
  2. Music Operations will cancel their Recital Reservation once approval is received from you instructor. Once a student cancels, they may not go back!
  3. The $50.00 cancellation fee will be applied to their University student account.

HOW TO SUBMIT YOUR STUDENT RECITAL PROGRAM

Once your recital has been approved after all permissions have been obtained, you will need to submit your program to the Copy Center, and the livestream link no less than TWO-WEEKS prior by sending this information to Dr. Mandel (nmandel2@illinois.edu).

Program Templates can be found on the Operations and Facilities Website.

PLEASE NOTE:  Students are required to pick up their programs from the Copy Center, which is behind the School of Music Reception area on the first floor.  You will receive an email from them when they are ready. There will be a $10 late fee for programs submitted after the two-week time frame. Must provide UIN to receive program services.

Questions about your program? Contact the Copy Center.