Accepted Students

General Information

Illinois Summer Youth Music
1114 W. Nevada St.
Urbana, IL 61801
217.244.3404 | isym@illinois.edu

Registration and Student Housing

Illinois Street Residence Halls (ISR)
1010 W. Illinois
Urbana, IL 61801-4789
217.333.5209
go.illinois.edu/ISYMMAP

ISYM Counseling Office

The ISYM counseling office is open all day and is located on the ground floor of Wardall Hall (the taller of the two buildings of ISR).

ISYM Counseling Office
113 Wardall Hall
Illinois Street Residence Halls
1010 W. Illinois St.
Urbana, IL 61801

(217) 333-5209 – Counseling Office

The counseling office closes at night and the phone is forwarded to a counselor on duty for night-time emergencies.

Mail

Any mail addressed to students should be sent to:

Campers Name
c/o ILLINOIS SUMMER YOUTH MUSIC
1114 WEST NEVADA ST
URBANA, IL, 61801.

Mail should be sent to arrive after the opening of camp. Do not send mail to the Illinois Street Residence Hall.

Arrival and Registration Day

Session 1 | Sunday, June 23
Session 2 | Sunday, July 7
Session 3 | Sunday, July 14

9:00-11:00 am: Arrival and Registration at ISR
9:00- noon: ISYM Placement Auditions (times/location assigned in registration line)
11:30 am: ISYM parent meeting for commuters– Location varies by week.
12:00 pm: Lunch on your own. Dorm meals for students begin Sunday evening with dinner.

1:30 pm: ISYM Resident Camper and Parent meeting – Location varies by week.

Parents are free to leave after the parent meeting.

2:00 pm: Campus Tour for all campers. Meet in your floor lobby. Commuters are assigned to a floor for the purpose of checking in and supervision. Parents are free to leave at this point.
2:45 pm: Audition results posted in ISR Lobby!
3:30 pm: First Rehearsals/Meetings. Meet in front of ISR and the Counselors will walk you over!
5:15 pm: First Head check and dinner. First meal provided by ISYM, including for commuters.
7:00 pm: Student Orientation Meeting, Smith Memorial Hall.
8:00 pm: Commuters picked up by parents at Smith Memorial Hall (805 S. Mathews, Urbana)

Here is what you can plan on when arriving at ISYM

Arrive between 9:00 am and 11:00 am. Registration runs from 9:00-11:00 am and students are registered and given an audition time in order of arrival. A few camps do not have an audition and those campers will receive separate notice.
Park carefully!
Upon arrival, students should bring their instrument with them, but leave luggage with parents until after they have checked in. A parent may accompany their child through the registration line.
In the registration line, students will receive their room and floor assignments, T-shirts, name badge, and audition time and location.
After going through the registration line, students can either warm up for their audition in their assigned space or move into your dorm room depending upon assigned audition time. All students will be given an audition time that allows time for warm up. Most students will audition first and then move into their room.
When moving into dorms, only one parent on the floor at a time.
You will receive a “Welcome Downbeat” newsletter in the registration line. Refer to this for the rest of the Sunday schedule.
Late check-ins: proceed to the ISYM Counseling Office (Room 113 ISR). Registration and late auditions will be taken care of when you arrive.

Directions/Maps of Campus: go.illinois.edu/ISYMMAP

Parking

Free parking on Saturday and Sunday is located in the adjacent lot next to ISR (D-9) and in the Krannert Center for the Performing Arts. Metered parking is free on Sunday ONLY.
Read all signs and meters to determine parking restrictions/enforcements. ISYM is not responsible for fines.

Final Day of ISYM

(Breakfast provided for resident students)
7:00 am – 10:00 am Check-out period: Students should plan to check out before their concert. Luggage may be stored in ISR Room 50; all luggage must be picked up by noon. If the student is checked out, they may leave directly after their concert. Concert schedules are listed online here.

General Information Early Arrival / Late Departure

Students may arrive one day early and/or leave one day late for ISYM; additional room charges apply. Please contact the ISYM office (isym@illinois.edu) to make necessary arrangements. Payment for the extra night(s) must be remitted in advance online or made at the time of arrival. The student will be housed in the room that s/he will occupy during the upcoming session. ISYM counselors will be responsible for the student after check-in on the first day of camp. If arriving early or leaving late, students will need some extra money for meals, and will have regular check-ins with counselors. Our head counselor will be on call for emergencies.

Camp Pictures

Professional photographs of each individual ISYM group will be taken during each session. Prints may be ordered through Memory Lane Photography. Website and details will be shared during ISYM.

Camp T-Shirts

A special t-shirt with the ISYM logo/design will be provided free of charge for each participant. These should be worn on Monday for pictures!

Instrument Repair Service

If repairs are needed during ISYM, the counseling office will arrange to take the instrument to the Music Shoppe in Champaign. Parents will be contacted by the Music Shoppe for approval before repairs are made. Charges will need to be covered by the participant/parent.

Where to go for Help

Check-in Line handles check-in, any final payments due, collecting medical forms and distributing keys, ID, meal cards, and t-shirts. Parents may accompany their child through the line.

The Counseling Office handles issues related to room assignments, elective assignments, and general questions.

Feel free to ask the Illinois Street Residence Halls ISR reception desk for help, but generally ISYM questions may be answered at the info table in the lobby or at the counseling office.

Refund Policy

Full or partial refunds will be given in the following instances:

Full payment is required by June 1.
Payments received after June 1 will be assessed a $20.00 late fee.
The full refund of all payments will be made in the case of a closed or cancelled program.
An application requires a minimum of $100 non-refundable deposit before an acceptance will be sent.
In case a student is not accepted into a program, the full deposit will be refunded.
In the case of scholarship funds received from a third party such as school music boosters, refunds will be made directly to those organizations.
Cancellation requests received in writing before June 1 will receive a full refund excluding the $100 non-refundable deposit.
Cancellation requests received from participants after June 1 will receive a 50% refund of all payments excluding the $100 non-refundable deposit.
No refund will be given to participants who cancel less than 2 weeks prior to the first day of the camp for which the student is registered, those who depart early, or arrive late.