COVID FAQ

 

Frequently Asked Questions

Policies are subject to change to reflect updates in University guidelines
or as conditions demand.
Please check back regularly.

Updated February 26, 2022, 9:00am

 

Concerts or Other Events at the School of Music:

     Safety Protocols for Audience Members, Performers, Speakers, and Clinicians

     Please note that after February 28, 2022, the guidelines below will remain in effect.

The School of Music has adopted similar safety protocols to those recently adopted by the Krannert Center for the Performing Arts. As a result, all performers and attendees of public School of Music events (e.g., concerts, recitals, masterclasses, lectures) must be ready to show proof of full vaccination or a negative COVID-19 test, if asked.

University of Illinois students, staff, and faculty can use the Illinois app showing “Building Access Granted” status in order to gain entry.

All other performers, speakers, clinicians, and audience members must be prepared to present a photo ID and printed or digital proof of full vaccination, or of a negative COVID-19 test taken within 72 hours of the performance start time.

  • Proof of vaccination may consist of the actual vaccination card, a photocopy of the card, or a picture of the card on a phone or tablet. Clearly visible should be the audience member’s name and the dates of first and second dose (or first dose, if Johnson & Johnson). At present, full vaccination requires that the performance date must be at least 14 days after the second dose of a two-dose COVID-19 vaccine, or at least 14 days after a single-dose vaccine.
     
  • Those who cannot provide proof of vaccination should bring proof of a negative COVID-19 test taken within 72 hours of the performance start time. This can be provided in the form of a printout or a picture on a phone or tablet. No home tests will be accepted. Clearly visible should be the audience member’s name and the date the test was administered, the date the test was processed, the type of test, and the result of the test.

In addition, all audience members are required to wear a mask when attending a concert or event.

 

Building Access and Regulations

Please note that the University has updated its guidelines on testing and vaccination for Spring 2022. Please consult these in addition to this FAQ.

Q: What are the Spring 2022 hours for the music buildings?

A: The hours are outlined below. You will need to be ready to show a valid “Building Access Granted” screen in the Illinois app when you enter a building or classroom. (Please note that the Safer Illinois app has been replaced by the Illinois app.) The “Building Access Granted” screen may be requested by a door or classroom monitor (i.e., a Wellness Support Associate), an advisor, a graduate teaching assistant, or a faculty member. If you cannot show “Building Access Granted” status, you will be asked to leave the building immediately. This policy applies to any building usage, including the practice rooms.

Even if no one asks you to show your screen, your Illinois app must read "Building Access Granted" for you to enter any School of Music facility.
 

Music Building and Smith Hall

January 18 thru May 13: 7:00 AM to Midnight (no entry after 10:00 PM)

          Spring Break: 7:00 AM to 9:00 PM

 

Harding Band Building

After January 18:

          Monday – 8:00 AM to 9:00 PM
          Tuesday – 8:00 AM to 7:30 PM
          Wednesday thru Friday – 8:00 AM to 7:00 PM
          Saturday – Closed
          Sunday – Closed

For the hours of the Sousa Archive & Center for American Music, please see their website.

 

Q: What are the regulations about masks (for both faculty and students)?

A: Everyone is required to wear a mask or other appropriate face covering when in university spaces indoors, except when alone in an office or practice room. The face-covering policy applies to singers and to aerosol-producing instruments as well. This means that all brass and woodwind instruments must use bell covers, and all performers—including singers—will need to wear masks in studios, rehearsals, and performances. As an additional level of protection, the university is now recommending that faculty, staff and students wear an N95 mask, a KN95 mask or a Level 3 surgical mask.

 

Q: What do I need to do to be able to access the music buildings?

Please note that the University has updated its guidelines on testing and vaccination for Spring 2022. Please consult these in addition to this FAQ.

A: You will need to be ready to show a valid “Building Access Granted” screen in the Illinois app when you enter a building or classroom. This may be requested by a door or classroom monitor (i.e., a Wellness Support Associate), an advisor, a graduate teaching assistant, or a faculty member. If you cannot show “Building Access Granted” status, you will be asked to leave the building immediately. This policy applies to any building usage, including the practice rooms.

Even if no one asks you to show your screen, your Illinois app must read "Building Access Granted" for you to enter any School of Music facility.

For more information about building access, see https://covid19.illinois.edu/on-campus/building-access/.

 

Health and Safety

The School of Music will be following University guidelines regarding health and safety policies. Please see the Health and Support section of the University’s Covid-19 page for any policies not discussed here.

 

Q: Do I have to get vaccinated in order to use the music facilities (even if I’m not taking any in-person classes)?

A: Everyone must follow the University’s vaccination policy in order to enter any of the music buildings, even if it’s just to use the practice rooms. Please see https://covid19.illinois.edu/on-campus/building-access/.

 

Q: What is being done to make attending classes, lessons, and rehearsals safe?

A: All members of the School of Music—students, faculty, and staff—need to do their part to contribute to a safe and healthy environment within our buildings and classrooms, which currently includes wearing masks during classes and rehearsals.

We have been very careful to make sure our in-person instruction is taking place in spaces where we have good ventilation. We have also put HEPA filters in studios where aerosol-producing instruments (voices, winds, and brass) are in use.

We also have sanitizer dispensers stationed throughout our buildings and have established an active cleaning regimen.

 

Q: What should I do if I am uncomfortable wearing a mask in classes or rehearsals?

A: The University is very strict about mask compliance. For the most recent policy updates, see https://covid19.illinois.edu/health-and-support/face-coverings/.

 

Q: What kind of mental health resources are available for students?

A: The FAA embedded counselor, Bryan Deutsch, is available to meet with students. He can be emailed directly at bmdeuts2@illinois.edu or contact the Counseling Center to schedule a time.

UI Student Affairs has posted a page with information about many other resources that are available to our students, whether you’re on or off campus. Please visit https://studentaffairs.illinois.edu/node/11962.

The State of Illinois also provides resources, which you can learn more about at

https://www.nbcchicago.com/news/coronavirus/illinois-launches-call4calm-program-to-provide-mental-health-care-for-residents/2254400/.

Most important, if you’re experiencing an emergency that prevents you from participating in class or is impacting your work, please reach out to your professors and/or advisor and let us know what we can do to help!

 

Classroom and Logistics Concerns

Q: Will School of Music classes be in person in the spring?

A: The vast majority of our classes (including our ensembles and lessons) are being offered in person this spring. But we will still have a few that will be online or a mix of face-to-face and online teaching.

The Course Explorer system (https://courses.illinois.edu/schedule/2022/spring) will indicate whether the course is entirely online (the course will say “Online” for the type and/or location) or face-to-face (a specific room assignment will be indicated). It will also indicate (in the “Section Info” row) whether the course is hybrid or not. This is the best place to learn about the courses you’re interested in. (You sign up for your courses in the online registration system, but that system provides only minimal information about how the courses are taught.)

For students who have questions, please contact Jenny Phillips (jhorn@illinois.edu, graduates) or Rebecca Spennetta (rspen@illinois.edu, undergraduates) for assistance (they will be in touch with the relevant instructors as needed).

 

Q: How are graduate exams (qualifying exams, preliminary exams, and final doctoral project defenses) going to work?

A: All graduate qualifying exams will take place in person. Preliminary exams and final defenses, however, may be in person, hybrid, or remote. Please contact Jenny Phillips (jhorn@illinois.edu) with specific questions.

 

Q: Are students able to use practice rooms this semester?

A: Yes. Anyone enrolled in a School of Music course or public engagement program may have access to practice rooms. (Access to specialty practice rooms—percussion, harp, organ, and harpsichord—requires the permission of the instructors of those instruments.) Your Illinois app must indicate “Building Access Granted” for you to use a practice room.

Effective immediately, we are no longer assigning students to individual practice rooms. We are instead returning to our pre-COVID system of providing you with keys that allow access to all of the rooms in the category you need: regular (gold) practice rooms, grand piano (silver) practice rooms, and/or specialty practice rooms. Please see the Practice Room Policies and Procedures page for more information, including on how to request new keys.

Please note that GA studios and offices, percussion practice rooms, and harp practice rooms are not affected by the rekeying of the practice rooms (i.e., you will not need new keys).

Registration in MUS 499 PR will no longer be required to access practice rooms.

We are still restricting practice room capacity to one student at a time. Collaborative work (e.g., working with an accompanist, performing with another student, etc.) must take place in one of our chamber-music spaces or classrooms (these can be reserved through the Atlas Room Scheduler).

 

Q: How will recitals work? What are the requirements for attendance? Are there capacity limits for the audience and/or performers?

A: With the exception of DMA final project recitals, all recitals must take place in person and in the Champaign-Urbana area. Students should discuss all details of how their recital will be performed—including the repertoire and number of performers involved—with their applied instructor in advance of scheduling. (For more on presenting DMA final project recitals remotely, please contact the Director of Graduate Studies, Prof. Reynold Tharp.)

Please note that recitals must conform to the guidelines outlined in the Attending an Event at the School of Music” section above, as well as local and/or state room-capacity limits in effect at the time of the event.

All recitals should be video recorded to share with faculty members who are not able to attend.

Information on recital scheduling and policies may be found here: https://music.illinois.edu/recital-planning. Required degree recitals have priority in scheduling.

 

Lessons

Q: How will lessons be taught this semester?

A: The vast majority of lessons will take place in person. We have purchased HEPA filters that will be used during lessons involving aerosol-producing instruments and voices.

 

Q: How will juries work this semester?

A: They will be taking place in person.

 

Ensembles

Q: Will ensembles be meeting in person this semester?

A: Yes.

 

Q: Do I need to audition for ensemble in the spring?

A: In some cases, yes. More specifics about the ensemble auditions and who is required to participate are posted here: https://music.illinois.edu/join-ensemble.

 

Miscellaneous

Q: Can School of Music sponsored Registered Student Organizations (RSOs) still meet?

A: Yes, School of Music sponsored RSOs can meet, but must hold to the same health and safety standards outlined above and on the University’s Covid-19 page. Room requests may be made through the Atlas Room Scheduler.

Note that building access regulations and staffing restrictions may impact the groups that are able to meet in School spaces and the times that are available. Please contact Nathan Mandel (nmandel2@illinois.edu) with any questions.

For those interested in joining performance-oriented RSOs, please contact them directly to find out about auditions and rehearsal times.

 

Q: Is the library open for in-person services?

A: Yes. Please see https://www.library.illinois.edu/mpal/ for their current hours and policies.