COVID FAQ

 

Frequently Asked Questions

Fall 2021

Policies are subject to change to reflect updates in University guidelines
or as conditions demand.

Please check back regularly for updates.

Most Recent Update: August 28, 2021, 9:30 pm

Building Access and Regulations

Q: What are the hours for the music buildings?

A: The hours are outlined below. You will need to be ready to show a valid “Building Access Granted” screen in the Safer Illinois app when you enter a building or classroom. This may be requested by a door or classroom monitor (i.e., a Wellness Support Associate), an advisor, a graduate teaching assistant, or a faculty member. If you cannot show “Building Access Granted” status, you will be asked to leave the building immediately.

Even if no one asks you to show your screen, your Safer Illinois app must read "Building Access Granted" for you to enter any School of Music facility. There are absolutely NO EXCEPTIONS to this rule.

 

Music Building and Smith Hall

August 23, 2021 – May 13, 2022:

          Monday thru Sunday – 7:00 AM to Midnight (no entry after 10:00 PM)

Fall Break, Winter Break, Spring Break: 7:00 AM to 9:00 PM

Holiday closures:

          Monday, September 6 – Labor Day
          Thursday, November 25 – Thanksgiving Day
          Friday, November 26 – University Closed
          Friday, December 24 thru Tuesday, December 28 – Christmas Holiday
          Friday, December 31 thru Monday, January 3 – New Year’s Holiday
          Monday, January 17 – Martin Luther King Jr. Day

Harding Band Building

          Monday – 8:00 AM to 9:00 PM
          Tuesday – 8:00 AM to 7:30 PM
          Wednesday thru Friday – 8:00 AM to 7:00 PM
          Saturday – Closed
          Sunday – Closed

Holiday closures are the same as for the Music Building and Smith Hall.

For the hours of the Sousa Archive & Center for American Music, please see their website.

 

Q: What are the regulations about masks (for both faculty and students)?

A: Everyone is required to wear a mask or other appropriate face covering when in university spaces indoors, except when alone in an office or practice room. The face-covering policy applies to singers and to aerosol-producing instruments as well. This means that all brass and woodwind instruments must use bell covers, and all performers—including singers—will need to wear masks in studios, rehearsals, and performances.

 

Q: What do I need to do to be able to access the music buildings?

A: You will also need to be ready to show a valid “Building Access Granted” screen in the Safer Illinois app when you enter a building or classroom. This may be requested by a door or classroom monitor (i.e., a Wellness Support Associate), an advisor, a graduate teaching assistant, or a faculty member. If you cannot show “Building Access Granted” status, you will be asked to leave the building immediately.

Even if no one asks you to show your screen, your Safer Illinois app must read "Building Access Granted" for you to enter any School of Music facility. There are absolutely NO EXCEPTIONS to this rule.

For more information about building access, see https://covid19.illinois.edu/on-campus/building-access/.

 

Health and Safety

The School of Music will be following University guidelines regarding health and safety policies. Please see the Health and Support section of the University’s Covid-19 page for any policies not discussed here.

 

Q: Do I have to get vaccinated in order to use the music facilities (even if I’m not taking any in-person classes)?

A: Everyone must follow the University’s vaccination policy in order to enter any of the music buildings, even if it’s just to use the practice rooms. Please see https://covid19.illinois.edu/on-campus/building-access/.

 

Q: What is being done to make attending classes, lessons, and rehearsals safe?

A: All members of the School of Music—students, faculty, and staff—need to do their part to contribute to a safe and healthy environment within our buildings and classrooms, which currently includes wearing masks during classes and rehearsals.

We have been very careful to make sure our in-person instruction is taking place in spaces where we have good ventilation. We have also put HEPA filters in studios where aerosol-producing instruments (voices, winds, and brass) are in use.

We also have wipe and sanitizer dispensers stationed throughout our buildings and have established an active cleaning regimen.

 

Q: What should I do if I am uncomfortable wearing a mask in classes or rehearsals?

A: The University is very strict about mask compliance. For the most recent policy updates, see https://covid19.illinois.edu/health-and-support/face-coverings/. For further assistance on this issue, please contact Jenny Phillips (jhorn@illinois.edu) or Rebecca Spennetta (rspen@illinois.edu).

 

Q: What kind of mental health resources are available for students?

A: The FAA embedded counselor, Bryan Deutsch, is available to meet with students. He can be emailed directly at bmdeuts2@illinois.edu or contact the Counseling Center to schedule a time.

UI Student Affairs has posted a page with information about many other resources that are available to our students, whether you’re on or off campus. Please visit https://studentaffairs.illinois.edu/node/11962.

The State of Illinois also provides resources, which you can learn more about at

https://www.nbcchicago.com/news/coronavirus/illinois-launches-call4calm-program-to-provide-mental-health-care-for-residents/2254400/.

See also:

Campus and Champaign Urbana Community Resources

Off Campus Counseling Resources

Most important, if you’re experiencing an emergency that prevents you from participating in class or is impacting your work, please reach out to your professors and/or advisor and let us know what we can do to help!

 

Classroom and Logistics Concerns

Q: Will School of Music classes be back in person in the fall?

A: The vast majority of our classes (including our ensembles and lessons) are being offered in person this fall. But we will still have a few that will be online or a mix of face-to-face and online teaching.

The Course Explorer system (https://courses.illinois.edu/schedule/2021/fall) will indicate whether the course is entirely online (the course will say “Online” for the type and/or location) or face-to-face (a specific room assignment will be indicated). It will also indicate (in the “Section Info” row) whether the course is hybrid or not. This is the best place to learn about the courses you’re interested in. (You sign up for your courses in the online registration system, but that system provides only minimal information about how the courses are taught.)

For students who have questions, please contact Jenny Phillips (jhorn@illinois.edu, graduates) or Rebecca Spennetta (rspen@illinois.edu, undergraduates) for assistance (they will be in touch with the relevant instructors as needed).

 

Q: How are graduate exams (qualifying exams, preliminary exams, and final doctoral project defenses) going to work?

A: All graduate qualifying exams will take place in person. Preliminary exams and final defenses, however, may be in person, hybrid, or remote. Please contact Jenny Phillips (jhorn@illinois.edu) with specific questions.

 

Q: Are students able to use practice rooms this semester?

A: Yes. Music majors and minors registered for lessons will have access to an assigned practice room. (Students who do not meet this requirement may petition for practice room use through the Practice Room Petition Form.) The rooms will be assigned to up to four students.

All students wishing to use the practice rooms MUST be registered for MUS 499 PR for 0 credits in addition to their lessons. Once you’ve registered for both your lessons and MUS 499 PR, please fill out the Practice Room Request Form and you will be assigned a space.

Once your request is received and cross-checked, you will receive an email with your room assignment and instructions on how to pick up your key.

Percussion, harp, organ, and harpsichord students must also contact their applied professors directly for access to those spaces. (Again, you must also be registered for MUS 499 PR.)

Only one student may be in a practice room at a time—collaborative work (e.g., working with an accompanist, performing with another student, etc.) must take place in one of our chamber-music spaces or classrooms (these can be reserved through the Atlas Room Scheduler on the SoM Operations & Facilities page).

 

Q: How will recitals work? What are the capacity limits for the audience and/or performers?

A: Recitals must all take place in person and in the Champaign-Urbana area. Students should discuss all details of how their recital will be performed—including the repertoire and number of performers involved—with their applied instructor in advance of scheduling.

All recitals must observe local and/or state room-capacity limits and conform to the University COVID policies in place at the time of the recital.

All recitals should be recorded to share with faculty members who are not able to attend.

Information on recital scheduling and policies may be found here: https://music.illinois.edu/recital-planning. Required degree recitals have priority in scheduling.

 

Lessons

Q: How will lessons be taught this fall?

A: The vast majority of lessons will take place in person. We have purchased HEPA filters that will be used during lessons involving aerosol-producing instruments and voices.

 

Q: How will juries work this fall?

A: They will be taking place in person.

 

Ensembles

Q: Will ensembles be meeting in person this fall?

A: Yes.

 

Q: Do I need to audition for ensemble in the fall?

A: Yes. These auditions will take place on campus in the days leading up to and during the first week of classes. More specifics about the ensemble auditions are posted here: https://music.illinois.edu/join-ensemble.

 

Miscellaneous

Q: Can School of Music sponsored Registered Student Organizations (RSOs) still meet?

A: Yes, School of Music sponsored RSOs can meet, but must hold to the same health and safety standards outlined above and on the University’s Covid-19 page. Room requests may be made through the Atlas Room Scheduler on the SoM Operations & Facilities page.

Note that building access regulations and staffing restrictions may impact the groups that are able to meet in School spaces and the times that are available. Please contact Nathan Mandel (nmandel2@illinois.edu) with any questions.

For those interested in joining performance-oriented RSOs, please contact them directly to find out about auditions and rehearsal times.

 

Q: Is the library open for in-person services?

A: Yes. Please see https://www.library.illinois.edu/mpal/ for their current hours and policies.